Avoid These 3 Common Notary Mistakes That Delay Your Progress

There is nothing more frustrating than having a document rejected by a County Recorder or a Title Company. Usually, it isn't the content of the document that is the problem—it’s a small, technical error in the Notary block. These mistakes can lead to missed closing dates, expired rate locks, and additional fees.

1. The "Venue" Mistake The "Venue" is the section at the top of the notary certificate that says "State of Colorado, County of ____." A common mistake is for a notary to list the county where they live, rather than the county where the signing is actually taking place. This is an automatic rejection in many jurisdictions.

2. Blurry or Overlapping Seals A notary seal must be crisp, clear, and photographically reproducible. If the seal overlaps your signature or any text on the page, the document may be deemed invalid.

3. Using an Expired ID It sounds simple, but many signings are halted because the signer's ID expired just a few days prior. A professional notary must check the expiration date every single time.

By hiring a specialist who triple-checks every page before leaving the table, you ensure your documents are "one-and-done." We pride ourselves on accuracy so you never have to sign the same paper twice.