The Remote Hiring Dilemma: Why HR Needs an I-9 Employment Verification Notary
The modern workforce is increasingly remote, but one federal rule is still strictly physical: Form I-9 Employment Eligibility Verification.
HR managers face a significant challenge: how do you physically check an employee's driver's license or passport when that employee lives miles away? You can't use a video call or a photocopy—that’s a serious compliance violation that could cost your company.
This is where Forward Thinking Services steps in. We provide specialized, compliant I-9 Employment Verification Notary services, acting as the trusted, designated third-party so your remote hiring process is seamless and audit-ready.
Stop the Violations: The Risk of Non-Compliance
Many companies, especially those new to remote hiring, try shortcuts that lead directly to costly penalties from the Department of Homeland Security (DHS):
Mistake: Having the employee email copies of their documents.
Compliance Rule: The documents (List A, B, or C) must be physically examined by a designated representative.
Our Solution: We provide Remote I-9 Verification Colorado, traveling to your employee's location to perform the physical examination and complete Section 2 on behalf of your company.
The Role of the I-9 Employment Verification Notary
When you hire Forward Thinking Services, you aren't just hiring a notary; you are engaging an Authorized Representative who is trained to focus exclusively on I-9 compliance.
While a notary public has the authority to act as an Authorized Representative (since they are trusted third parties), our service is tailored for I-9 needs:
Physical Inspection: We physically examine the original, unexpired documents (e.g., passport, driver’s license, birth certificate) to ensure they are genuine and relate to the employee.
Section 2 Completion: We accurately fill out and sign Section 2 of the Form I-9, confirming that we have personally checked the documents and that they appear genuine.
Audit Trail: We ensure the date of the inspection meets the required three-business-day deadline, protecting your company from technical violations.
Seamless Remote I-9 Verification Colorado
Whether your new hire is in Pueblo, Colorado Springs, or a remote corner of Southern Colorado, we make the I-9 process simple for your HR team:
HR Initiates: You send us the blank Form I-9 (already completed by the employee’s Section 1).
We Schedule: We coordinate with your new employee to meet at a secure, neutral location.
We Complete: We verify the documents and return the completed Section 2 to your HR team within 24 hours of the appointment.
Don't let I-9 compliance slow down your onboarding process or expose your company to fines. Trust Forward Thinking Services to be your dependable partner for Remote I-9 Verification Colorado.
Ready to streamline your remote hiring compliance? Contact us to schedule your next I-9 verification appointment.